Job Details

Administrative Specialist, VC for Research

Position Number: 6323199
Location: Chattanooga, TN
Position Type: Other Administrative Positions

Administrative Specialist, VC for Research
Chattanooga, TN, United States

Job Identification: 3516
Job Category: Administrative
Posting Date: 06/25/2025
Job Schedule: Full Time
Locations: 701 Martin Luther King Blvd., Chattanooga, TN, 37403, US

Job Description
The Administrative Specialist to the Vice Chancellor for Research provides high-level administrative and organizational support to ensure the efficient operation of the Office of Research, serves as a liaison between the Vice Chancellor and internal/external stakeholders, and supports the daily functions of the office.

Responsibilities

Provides high-level administrative support to the Vice Chancellor for Research (VCR), including email and calendar management, meeting coordination, travel arrangements, and correspondence
Serves as the primary point of contact for the Office of the Vice Chancellor for Research, managing office communications and inquiries
Serves as the liaison between the VCR and other Offices at UTC and UT System
Serves as liaison to external partners and stakeholders
Drafts, edits, and proofreads emails and memos on behalf of the VCR
Maintains confidentiality and discretion in handling all matters, including sensitive and confidential information
Tracks timelines and deliverables for strategic initiatives and special projects led by the VCR
Assists with the planning and execution of research-related events, workshops, site visits, and conferences
Prepares briefing materials and agendas for meetings and events
Organizes and maintains office systems, databases, and filing systems (digital and physical)
Leads admin associates from units in the VCR Office to maintain a high level of efficiency in all support functions for unit leaders, and overall operational excellence of the Office of the VCR
Ensures compliance with institutional policies, procedures, and deadlines
Assists in preparing documentation required for audits or internal reviews
Supervises a work study student as assigned

The ideal candidate will possess the following:

Advanced technical and computer skills to support administrative functions including MS Office Suite, database skills, electronic calendar management, various video conferencing applications such as Zoom/Teams
Ability to prioritize tasks, work independently, and attention to detail while maintaining awareness of the larger context
Ability to provide high quality customer service and to operate with discretion and courtesy
Strong communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing
Ability to maintain a high level of confidentiality
Strong communication and interpersonal skills to communicate effectively with staff, other departments, and stakeholders
Knowledge of internal systems is preferred but not required
Knowledge of practices and procedures associated with higher education

The review of applications will begin July 14, 2025, and will continue until the position is filled.

Qualifications
Minimum: Requires a high school diploma and five years of relevant administrative experience, or an equivalent combination of education, training, and experience.

Preferred: An associate or bachelor's degree with 2 years of administrative experience in a higher education institution is preferred.

About Us

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